Fuel Report
In Arabicتقرير الوقود
A regular report summarising fuel used and its cost per vehicle or driver against what was expected, with fills, drains and idling.
What is a fuel report in fleet management?
The fuel report is the regular reference a fleet manager uses to see how much was spent on fuel, where and why. Its most useful part compares what a vehicle should have burned over its distance with what it actually burned, because the gap points to the problem.
A good fuel report covers distance, actual and expected consumption, cost, the number and size of fills and drains, and idle time, and may add CO2 emissions. Safee calls it the Fuel Tracking Dashboard.
How it works
- 1Choose the period and vehicles
- 2Group by vehicle or driver
- 3Compare actual with expected, drill down
Why does a fuel report matter in fleet management?
The gap between expected and actual shortens any investigation. If one vehicle runs above expectation, the problem is in that vehicle: a fault, a drain or an uncalibrated sensor. If the gap follows a driver across every vehicle he drives, it is driving style. Costs in the company's currency make the figure ready for management without side spreadsheets.
What you gain
- Expected against actual
- Vehicles and drivers ranked
- Costs ready for management
How does Safee help you produce a fuel report?
Safee puts actual and expected consumption, cost, fills and drains for every vehicle and driver in one report, with ready-made charts. It can arrive by email every week, so the operations meeting starts with the list of vehicles that ran over.
A field example
A chilled-food distributor in Muscat reviews its fuel report every Sunday. One week it showed two trucks running 18% above expectation while the rest of the fleet sat within 5%. Inspection found the reefer unit on the first drawing from the engine tank with the wrong setting, and the second's sensor not recalibrated after a tank change. After the fixes the company saved about 600 litres a month.
Frequently asked questions
What is the difference between expected and actual consumption in a fuel report?
Expected is calculated from distance and the vehicle's normal consumption rate; actual comes from the fuel sensor or CAN Bus.
What should a monthly fuel report include?
Distance, actual and expected consumption, cost, fills and drains, and idle share, for each vehicle and driver.
How often should I review the fuel report?
Weekly for the operations team, so gaps are fixed early, and monthly for management to follow the budget and the trend.
Want to put this to work in your fleet?
Talk to a Safee fleet expert about your vehicles and how you operate, and we will suggest what fits.
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