What does a ride-hailing fleet partner settle each week?
A fleet partner owns or leases cars and puts drivers on ride-hailing apps. Each week every app sends a statement per driver: the fares riders paid, the app's fee, tips and incentives, and the cash the driver collected from riders who paid in cash. The app pays the partner the balance. The partner then has to settle with each driver: take the rent or the company's share, refund fuel or costs the company carries, and pay the driver what is left, or collect from a driver who holds more cash than their share.
Done by hand, this is where weeks go missing, cash is counted twice and the same rent is charged twice for a driver on two apps. The workbook settles every row the same way and keeps a running balance per driver.
How to use the weekly settlement workbook
- Set up once: enter each driver's pay terms from their contract, their car, your apps and your cars on Settings.
- Every week, copy each statement: one row per driver and app with trips, online hours, gross fares, fee, tips, incentives, cash collected and the payout.
- Add receipts: fuel the driver paid and company costs they paid, such as tolls or parking.
- Check the flags, then record what you paid each driver (or received from them, as a negative number) so the balance shows zero.
- Each month, add each car's costs on Car profit and review the Summary.
How does the workbook calculate?
Tips stay with the driver under every model. Weekly rent is charged once a week even when a driver works on two apps. A negative amount due means the driver holds more cash than their share and owes the company. The flags are: statement payout differs from the calculated payout by more than the allowance, the driver owes the company and has not paid, online hours above your weekly maximum, trips with no earnings, a driver missing from Settings, and a week not settled. The allowance and the 72-hour maximum are example values; set your own.
Worked example: three drivers in the week of 5 October 2026
The example rows in the file cover four weeks of October 2026 in US dollars.
- Khalid, weekly rent of $320, pays his own fuel: on App A, net earnings of $580 ($661 fares − $132 fee + $11 tips + $40 incentives). The company takes the $320 rent on this first row. His earnings are $580 − $320 − $101 fuel = $159; he holds $160 in cash and paid $101 for fuel, so $100 is due to him. On App B the same week no rent is charged again, and $101 is due.
- Saad, 30% company share: net earnings of $667, $651 without tips, so the company's share is $195.30. Due to him: $359.70 − $133 cash + $112 fuel = $338.70. The statement payout of $531 is $3 below the calculated $534, so the row is flagged.
- Nayef, on salary: the company keeps $590 of net earnings and his $5 tips are his. His fuel and tolls are refunded against the $120 cash he holds: nothing is due either way.
- For October, CAR-01 on weekly rent makes $346 after its costs, CAR-03 on salary $120, while CAR-02 on a 30% share loses $162.40: on these figures the share does not cover the car.
What do Saudi rules say about app-based passenger transport?
In Saudi Arabia, passenger transport through apps is an intermediation activity licensed by the Transport General Authority (TGA). The executive regulation for intermediation in passenger transport by cars through electronic applications, decision 6/18 of 1447/03/01 AH, makes linking the intermediation system to the authority's electronic platform a licensing condition. The executive regulation for taxi transport and taxi intermediation was published in Umm Al-Qura on 2 September 2025. Check the Naql portal for the requirements on your cars and drivers.
Common mistakes in fleet partner settlement
- Charging the weekly rent on every app: a driver on two apps pays one rent a week.
- Forgetting the cash the driver holds: cash rides are already in the driver's pocket; they come off what you pay them.
- Taking a share of tips: tips belong to the driver under every model here.
- Not checking the payout: compare each statement payout with the calculation; differences are cheaper to raise in the same week.
- Judging a car by its fares: under a share model a busy car can still lose money once its installment and insurance are paid.
What the template does not do
The workbook calculates from the statement figures you enter; statement line names differ by app, so map them to the columns once. It does not read statements, bank transfers or tracking data. Pay terms come from your driver contracts, and activity rules from your regulator. To compare pay models before you sign a driver, use the Taxi & Limousine Profit and Driver Pay Calculator; for cars that change hands every shift, use the Taxi Shift Handover and Cash Settlement Sheet.
Sources
- Executive regulation for intermediation in passenger transport by cars through electronic applications, decision 6/18 of 1447/03/01 AH (Art. 3: linking the intermediation system to the authority's platform). Source: Qanoniah.
- Executive regulation for taxi transport and taxi passenger intermediation, Umm Al-Qura 2 September 2025. Source: Qanoniah. Last reviewed 21 October 2026.