What does the company vehicle fines matcher do?
Traffic fines on company vehicles arrive by plate number, often days later. Before a fine can be recovered, moved or discussed with a driver, someone has to find who had the vehicle at that minute, usually by going through handover sheets and trip reports one fine at a time.
This tool does that matching for a whole month of fines at once. It gives three results:
- Fines matched to drivers: each fine with its driver, and the fines with no driver found or with two drivers at that time.
- Totals per driver: fines and amount per driver, and the amount your policy recovers.
- Recovery plan: how many months recovery takes under your monthly cap, month by month.
What data do you need?
| Data | Where to find it | Tip |
|---|---|---|
| Fines: date, time, plate, type, amount | The traffic authority's portal or your fines log | Copy the table into Excel first, then paste the rows here. |
| Who drove: plate, driver, from, to | Trip reports by driver, handover forms, shift rosters | Records with times are better than daily rosters, because handovers often happen mid-shift. |
| Recovery policy | Your driver policy and employment contracts | Set the share per fine type and the monthly cap your policy allows. |
How are traffic fines matched to drivers?
Plates are compared without spaces or dashes, and the letters of Saudi plates match in Arabic and Latin (أ = A, ب = B, ح = J and so on), so «1234 أ ب ح» and «1234 ABJ» are the same plate. A fine without a time matches any record that covers that day. The tolerance covers handovers logged a few minutes early or late.
Worked example: six fines on three vehicles
The default rows are an example in US dollars. Khalid had vehicle 1234 ABJ from 18:00 on 14 September to 06:00 on 15 September, then Omar until 18:00. Sami had 5678 RSX on 16 September from 07:00 to 16:00, and Nasser had 9012 KLZ on 18 September. The tolerance is 15 minutes.
- Speeding at 22:41 on 14 September (USD 80): Khalid. Parking at 13:20 on 15 September (USD 40): Omar. Speeding on 16 September (USD 133): Sami. A fine with no time on 18 September (USD 27): Nasser.
- Red light at 06:10 on 15 September (USD 267): within 15 minutes of the handover, so it matches both Khalid and Omar and is listed to check.
- Speeding on 17 September (USD 80): no record covers that day, so no driver is found.
- Four of six fines, USD 280 of USD 627, have a known driver: 45%.
- With speeding and red light recovered at 100% and parking and other fines at 0%, Khalid owes USD 80 and Sami USD 133: USD 213. Under a cap of USD 53 a month, recovery takes 3 months: USD 106, then 80, then 27.
Can a traffic fine be moved to the driver in Saudi Arabia?
The General Directorate of Traffic has said that traffic violations cannot be moved from the vehicle owner's record to the person who committed them with that vehicle. It points to two steps instead:
- Before driving: add the driver as the vehicle's actual user in Absher, or authorize the person to drive the vehicle. The Directorate says the authorization sets who is responsible for driving it and protects the owner from violations being recorded against the owner.
- For violations already recorded: an owner who did not commit them can file a case in court to have them recorded against the vehicle's user.
Sources: General Directorate of Traffic statements reported by Okaz on 17 March 2023 and 11 March 2022 (checked 21 October 2026). Procedures change, so check the current steps in Absher and with the General Directorate of Traffic before you act. In other countries, ask your traffic authority.
This tool gives a record of who drove at the time of each fine. How that record is used, inside the company or before an authority or a court, is for you and the authority to decide.
How do you read the results?
- Share with a known driver is the part of the fine amount you can put a name to. The rest stays with the company until someone finds the driver.
- No driver found means no record covers that plate at that time: check trip reports and handover forms for that day.
- Two drivers means the fine falls at a handover or in records that overlap: check the exact handover time, or lower the tolerance.
- Recovery plan shows how long recovery takes under your cap. A long plan means the cap is low compared with the fines.
Assumptions and limits
Results are only as good as the records you enter. Fines and driver records are read as local time on both sides. The recovery share and the monthly cap are your policy settings, not legal rules: deductions from pay are governed by labour law and the employment contract, so check both before you deduct. The tool does not decide who is legally responsible for a fine. Driver names and plates are personal data under data protection laws such as Saudi Arabia's Personal Data Protection Law, so share the results only with the people who need them. Keep the fines in the Fleet Traffic Fines Log and the handovers in the Vehicle Handover Form so next month's matching is quicker.